Documents Required for ROC Annual Filing
AOC-4 needs the audited financial statements, board's report, auditor's report and, where applicable, consolidated financial statements and the CSR report. MGT-7 needs the annual return details — shareholding pattern, board composition and (for listed/certain companies) the MGT-9 extract.
Company profile
Entity & dates
AOC-4, MGT-7 and ADT-1 all recompute from this date.
Applicable filings
ADT-1 is filed only when an auditor is appointed or re-appointed — typically once every five years, not at every AGM.
DPT-3 is filed by every company — including a nil return where there are no deposits or loans. Included by default; tick only to exclude it.
Event-based — 30 days from the resolution date, not annual.
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No applicable filings found for this profile — check your entity type and flags above.
Penalty estimator
E.g. AOC-4 filed 78 days late = ₹7,800.
ROC Compliance Calendar
ROC Compliance Calendar — Private Limited Company
| Form | Due date | Basis |
|---|
Dates computed from the AGM date provided; verify against MCA notifications.
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For AOC-4
Audited financial statements (balance sheet, profit and loss account, cash flow statement where applicable), the board's report, the auditor's report, and — for companies that file XBRL — the XBRL-tagged version of the financial statements. Companies with subsidiaries also need consolidated financial statements attached.
Gathering these before the AGM, not after, matters because AOC-4's 30-day clock starts the moment the AGM happens — a company that waits until after the AGM to start compiling documents is already behind before the clock even starts.
For MGT-7 and beyond
MGT-7 needs the annual return particulars — registered office details, shareholding pattern, board and key managerial personnel composition, and details of meetings held during the year. ADT-1, where applicable, needs the auditor's written consent and eligibility certificate under Section 141, not just the appointment resolution itself.
DPT-3, being a fixed-date filing independent of the AGM, needs its own document set assembled separately — details of deposits and exempted particulars like director loans, pulled from the company's books rather than from anything prepared for the AGM.
Building the document checklist into the calendar, not after it
The firms that consistently file on time treat document collection as part of the same calendar entry as the due date itself, rather than a separate task remembered only once the deadline is already close — attaching a document checklist to each computed deadline on this calculator's export is one practical way to keep the two connected.
Frequently asked questions
Why this matters
Tracking this for every company, every year, is where advisory value shows up — automate it with PracticeFlow.
Related tools
Tracking ROC deadlines for 40 companies? PracticeFlow generates every client's ROC, GST and TDS calendar automatically, assigns the work, and chases documents — so nothing is ever overdue.
See PracticeFlow for CS FirmsEstimate for planning purposes, not legal or compliance advice — always confirm with a CS/CA before filing.