Authorisation to file MCA/ROC forms — Board Resolution Format
Authorisation to file MCA/ROC forms is passed by the Board of Directors under Section 179(3), Companies Act, 2013 — this tool drafts the resolution, a certified true copy ready for the ROC, and the meeting notice, pre-filled for this exact resolution.
Company profile
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Directors
Company Secretary (optional)
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Meeting particulars
Directors present
Authorisation to file MCA/ROC forms
Section 179(3), Companies Act, 2013
- · A general authorisation of this kind does not substitute for a specific board resolution where the Act or Rules require one for a particular filing (e.g. MGT-14 items).
- · Quorum under Section 174 applies.
Certification (for the Certified True Copy)
Defaults to today — a CTC is often certified well after the meeting.
Notice of meeting
Live preview — Certified True Copy
Add these before generating
- Company name
- CIN
- Registered office
- Registered office city
- At least one director with a DIN
- Meeting date
- Notice date
- Date of certification
- Signing director's DIN
- Authorisation to file MCA/ROC forms: Director authorised
[COMPANY NAME] CIN: [CIN] Registered Office: [Registered Office] ────────────────────────────────────────────────────────────────────── CERTIFIED TRUE COPY OF THE RESOLUTION PASSED AT THE MEETING OF THE BOARD OF DIRECTORS OF [COMPANY NAME] HELD ON [Date] AT 11:00 A.M. AT ITS REGISTERED OFFICE AT [Registered Office] Item No. 1: Authorisation to file MCA/ROC forms "RESOLVED THAT [Director authorised], be and is hereby authorised to sign, certify and file all forms, returns, applications and documents required to be filed with the Registrar of Companies/Ministry of Corporate Affairs from time to time, including annual filings and event-based forms, and to do all acts necessary to give effect to this resolution." CERTIFIED TRUE COPY For [Company Name] _______________________ Director of the Company DIN: [DIN missing] Date: 28 July 2026 Place: [City]
What this resolution covers
Authorisation to file MCA/ROC forms is used to authorise a person to sign and file routine ROC e-forms. It is passed under Section 179(3), Companies Act, 2013, at a board of directors meeting where quorum is one-third of the total strength of the Board or two directors, whichever is higher, under Section 174 of the Companies Act, 2013. The operative wording follows the standard "RESOLVED THAT... RESOLVED FURTHER THAT..." structure used across Indian corporate practice, naming the specific party, amount or person the resolution authorises, so it reads as a genuine minute rather than a generic template when placed before the board.
A general authorisation of this kind does not substitute for a specific board resolution where the Act or Rules require one for a particular filing (e.g. MGT-14 items). Quorum under Section 174 applies.
MGT-14 filing and shareholder approval
Because this is a routine matter under Section 179(3), a private company does not need to file this resolution with the ROC in Form MGT-14 — the 5 June 2015 exemption notification covers it. Public companies and companies without the benefit of that exemption should confirm the position with their Company Secretary before assuming no filing is required.
Certified true copy for authorisation to file mca/roc forms
The ROC will almost always ask for a certified true copy of this resolution rather than the plain minutes extract — a director or the Company Secretary reviews the copy against the minute book and certifies it, on the company's letterhead, with their name, designation and DIN (or Membership Number and Certificate of Practice number for a CS). This tool generates that certified copy directly from the same resolution text, with a signature block that adapts automatically to whichever signatory type you choose, an optional common seal line, and a "furnished to" clause naming the recipient.
Selecting authorisation to file mca/roc forms in the generator produces all three documents from one form — the board resolution (minutes extract), the certified true copy, and a Section 173 notice of meeting with the agenda already filled in — so nothing needs to be retyped across the three.
Frequently asked questions
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Why this matters
A resolution on its own is an internal minute — a bank, the ROC, or a counterparty wants the certified true copy. Getting both right, every time, is what turns a compliance conversation into an engagement.
Related tools
Drafting resolutions for many companies? PracticeFlow keeps every company's records and deadlines in one place — so this draft is never the last document you need for a client.
See PracticeFlow for CS FirmsThis is a draft template. Review against your Articles of Association and the Companies Act, 2013 before use — not legal advice.